Job Details


Assistant Facilities Manager
Facility Associates Recruitment
Facilities Management (incl cleaning & security)
To be discussed at interview
Job Title: Assistant Facilities Manager

Location: London

An Assistant Facilities Manager is required to join a leading Mechanical, Electrical and Fabric property maintenance company. This is a great opportunity for an Assistant Facilities Manager
to be based in London.

Role summary:
An exciting opportunity has arisen for an Assistant Facilities Manager. The Assistant Facilities Manager will assist the Facilities Manager in (leading a team or) vendor group to manage the tactical delivery for the assigned property/facility, and be the on-site key point of contact for the key stakeholders &/or client in the absence of the Facilities Manager. The responsibilities will include site budgets, accounting and finance, maintenance and operations, contract services, purchasing of material, equipment & supplies, occupancy services and helpdesk.
What this job involves:
 People Management
– Help manage and coach team
– Assist in developing and sustain a high-quality well motivated team
– Ensure high staff morale, trust and work ethics
– Actively support an environment that supports teamwork, co-operation and performance excellence within team
– Assist in mentoring and enabling Training & Development of team members

 Client/Stakeholder Management
– Deliver excellent customer service to meet on-site client’s expectations
– Build and develop effective relationships with key stakeholders &/or client and be comfortable working across all levels
– Monitor procedures to ensure client’s expectations are conveyed and worked upon

 Procurement & Vendor Management
– Support vendors including hard and soft skills to deliver services on time and within budget
– Support vendor procurement processes in accordance with agreed client procurement guidelines as well as Jones Lang LaSalle procurement best practices
 Contracts Management
– Ensure that all contracts are professionally delivered at the right cost and in line with the Jones Lang LaSalle Code of Ethics
– Support in monitoring expiry of contracts and initiate re-procurement if needed
– Continually assess contracts to ensure best value delivered to the client
 Finance Management / Cost Control / Profitability
– Assist in ensuring that the site’s financial operations are meeting targets and control requirements
– Assist and monitor financial processes to ensure account payable procedures are followed at all times
 Health & Safety Management
– Implement and manage safety procedures to ensure the provision of a safe working environment
– Ensure compliance with statutory regulations on fire, health and safety standards
 Site Operations Management
– Implement Industry Best Practice operations
– Assist and monitor to ensure all building procedures and performance measures are maintained at all times
– Ensure all Critical Environment (CEM) requirements are met
– Seek ways to reduce costs and improve operational standards
– 24/7 emergency call support and site attendance is required
 Risk Management
– Assist in the implementation and management of a property risk management program
– Support the implementation and monitoring of disaster recovering and business continuity plans
– Follow established escalation procedures and incident reporting procedures
– Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies

The successful candidate will be:
 Experienced in facilities, property management, hospitality or related field
 Able to demonstrate knowledge of local health and occupational safety requirements
 Experienced in dealing with critical facilities and vendor management for specialized services
 Able to demonstrate proven capacity to understand and interpret commercial contracts
 Highly experienced in budget management and financial analysis
 Abe to demonstrate superior people management skills
 Strong communicator

Salary: To be confirmed at interview

If you are an experienced Assistant Facilities Manager with a proactive and efficient approach looking for a rewarding role in an exciting and industry leading company, please apply.

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